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In scenarios where a group of users requires identical access levels to a database, User Groups can be used to more effectively manage their access.
User Groups function similarly to roles within a project. For instance, if architects or electrical engineers require the same access rights, a User Group can be created to encompass these users. All users associated with a User Group will be granted the access rights assigned to that group. If access rights are modified in the User Group, all associated users will automatically have their access rights updated to reflect these changes.
Creating a User Group
To create a new User Group, an individual must have project or Organization administrator privileges and can do so from the project detail page:
Start by selecting “Add User Group”. Set a name for the user group, define the permissions, and select “Add User Group.”
A temporary notification confirms that the new User Group was created.
Assign a User Group
Start by selecting a user(s) within a project and select “Edit” to assign a user group.
Note that changing permissions for multiple users will replace their existing permissions and user group memberships with the new assigned ones.
If a user already is assigned a user group and changes are made, two options will show. Save as New Group or Reset Permissions
New User Group
If these changes are converted into a new User group, they can be reused in the project. Select New User Group, give the User Group a name, and select Add/update users.
Unique Permissions
If you do not want to use the highly convenient, easy-to-update User Groups and prefer to define user permissions for each user, skip selecting user groups and define user permissions instead. This is not advised. If you do not have any user groups, stop and go and create them first.
