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User Management

dRofus allows the database administrator to manage user access.

Select users from the main menu to see a list of users on the projects you are an administrator for. Users can be serached for by: 

  • Name 

  • Username 

  • Email address 

Click on the user to view more details: 

From this window Project Administrators can do following:

Edit user / Delete user

Administrators can edit user information or delete a user, but note that they will not be able to edit or delete the user permissions if the user is also enrolled on other Projects not administered by the current Project Administrator. When users are added to other Projects that are not Administered by the same admins, the users are protected from edits.

Add user to project

Add user for a Project to which you have Project Administrator rights. You can choose the Project from the drop-down menu and click on the "Add user to project" icon. 

Add user to multiple projects

You can add one user to multiple projects. After choosing that option in the next window you will get all the list you have access as Project/Server Administrator. You can check all the projects you want that user to have access to and than click Add user to project(s). 

In the next window you have a possibility to add user with user group permission, provided it exists in all of the chosen projects (more: User Groups). The user inherits permissions accordingly to what User Group means in each project (in other words: same user group name can have different permissions on different projects). Or you can choose specific permissions in second tab.

So you can specify role for a user and choose what welcome email the user should receive (you can preview the email by clicking the icon to the right).

Send reminder mail / Preview email

They can also send a reminder in the form of an email, which provides a list of the Projects to which the user has access.

User log

It is now possible to see a detailed user log, specific to a given user. By opening a user's detail and clicking on the "See user log" icon, the database administrator will be able to see when and with which client the user has recently logged in.

Deleted and disabled users Log

When removing a user from a project, the user's name will no longer be visible in the change log, but the username remains searchable in the database log. This allows you to access a summary of the modifications made by the deleted user.

If the user is re-added, their name will once again appear in the log for the changes connected to the username.

If the user is disabled, the log will remain unchanged.

Change Password

Changing the user's password is now possible from the admin system too. The database administrator can change any user's password, but only temporarily – the user will be prompted for a new password at the next access – privacy is safeguarded.

Disable user

By clicking on the Disable User icon, the database administrator can revoke a user's access to the database. This means the user will not be able to log in to any of the projects residing on the database. When a user is disabled, his or her entry will be grayed out in the users list, and the Disable User icon will turn into an Enable User icon. By clicking on the Enable User icon, the administrator can grant the user access back to the database.

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