Invitation to Create or Join

Inviting users

When inviting users to join a project (see Add New Users | Using-Invitations) the admin does not know if the user has an account. This is to protect the user's details. Previously, the admins were required to send a support ticket for adding existing users to their projects so that we could add them on behalf of the admin. This is no longer necessary with invitations.

The admin will see a list of users who have either not created an account or have yet to accept the invitation to join the project. This will show in the “Invited Users” tab (see screenshot further down). To resend an invitation, select the user and choose “Resend Invite” in the bottom menu. The Invited Users tab will not show if all users have been created and accepted the invitation.

Invitations are limited to 7 days. If they expire, the admin can resend the invitation with a new security token.
New users invites expire. Existing users invites do not.
See Invitation to Create or Join | Expired-Invites

Project Invited Users

Invited Users: The admin has access to only the email, user group, and date/time of the invitation. In the project, invited users show in the Invited Users tab until they have joined the project.

Organization Invited Users

Invited Users across multiple projects under the same Organization will show in the Invited Users tab within the Organization. Organization Administrators can select these users and resend the invites if they expire or upon request. Invited users can also be removed before an invited is accepted. If the invited user tries to accept or join a project after being removed, the invitation will no longer work. Only new users who do not have an account will see their invite expire. Project and Organization admins can also use “Copy Invite” to share in a personal email of via a chat similar to the Resend Invite option when selecting an Invited User from the list.

Create Account

Invitation to Create Account

Those receiving an invitation from the admin will be asked to create an account.

Step 1: Determine the authentication method.

There are two options. Using Microsoft or using email with a password.

The first option is for users with a Microsoft account. It may ask them to authenticate their Microsoft account by logging in. Once the authentication is confirmed, the user's account will be created, and they will use Microsoft to log in to dRofus.

Note that the preferred language can be modified in the top right corner.

Step 2: Create Account

Using Microsoft

Define the Role and select Create Account.

The Microsoft email must match the invitation email. The Microsoft email must be a business account.

Using Email with Password

Set the password following the guidelines, confirm the password again, and then select Continue to Profile.

A green color will show that a strong password has been created.

When the passwords match, the Continue to Profile option will become available.

If the admin only defined the email, the first and last names will not be populated.
To define the names, use this format in the admin system: John Wayne <jw@cowboy.com>

When names and Role are set, the Create Account option will become available to create the account.

If the user is invited to several projects at once, they will be listed in the create account process.

Creating the account will then navigate the newly created user to the Account App.

Accept Invitation

Invitation to Join a Project

When the admin invites a user with an account, the email and process are different since there is no need to create an account. Instead, the user is invited to join the project.

Accepting invitations allows the users to opt in to access the project and leave the project.

Those receiving an invitation from the admin will be asked to accept the invitation.

Step 1: Sign in to confirm you have an account

Sign in with username/password or Microsoft.

Step 2: Accept or Reject Invitations

The projects requesting to join will show at the bottom of the Account App - with Accept or Reject Options

A notification will show that confirms joining the project and the Organization counter will increase.

Accepting to join a project will show the project in the list via the Organizations and Projects area in the Account App.

Expired Invites

Project, Organization and Server Admins can Resend invites for users who’s invitations expired. Unused invite security tokens will expire after 7 days. Selecting the user and then Resend invite will send a new email with a new invite token. Alternatively, use the Copy Invite option to paste it into a message to the user.